Effective Date: 28.09.2025
1. Data Controller
The data controller responsible for processing your information is:
promusic.news
2. General Information About Data Processing
We take the protection of your personal data seriously and process your data exclusively in accordance with applicable data protection laws, in particular the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
This privacy policy informs you about what data we collect, how we use it, and what rights you have.
3. Data Collection When Visiting the Website
3.1 Server Log Files
When you visit our website, our server automatically collects the following information:
- IP address of the requesting device
- Date and time of the request
- Size of the requested file
- Browser type and version
- Operating system
- Referrer (previously visited page)
- HTTP status code
This data is stored for a maximum of 30 days and is used for:
- Security and stability of the website
- Detection and prevention of attacks
- Analysis of access trends
Legal Basis: Legitimate interest (Art. 6 Sec. 1 lit. f GDPR)
3.2 Cookies
Our website uses cookies, which are small text files stored on your device:
Necessary Cookies:
- Session cookies for website functionality
- Storage of language preferences
- Storage of cookie preferences
These are necessary for the operation of the website and cannot be disabled.
Analytics Cookies (if Google Analytics or similar tools are used):
- Collection of anonymously gathered usage data
- Optimization of website experience
These can be disabled through your cookie settings.
Legal Basis: Consent (Art. 6 Sec. 1 lit. a GDPR) / Necessity (Art. 6 Sec. 1 lit. b GDPR)
You can disable cookies at any time in your browser settings. Please note that the website may not function properly without them.
4. Newsletter and Email Communication
4.1 Newsletter Subscription
When you subscribe to our newsletter, we store:
- Your email address
- Date and time of subscription
- Optional: Name, music interests, other information from the signup form
Legal Basis: Consent (Art. 6 Sec. 1 lit. a GDPR)
The newsletter is sent regularly and contains:
- News and articles from promusic.news
- Exclusive content and tips
- Occasional offers from partners
4.2 Unsubscription
You can unsubscribe at any time by clicking the unsubscribe link at the bottom of each email or through your profile. After unsubscription, your data will be deleted.
4.3 Newsletter Provider
The newsletter is sent via: [INSERT SERVICE, e.g., Brevo, MailerLite]
The provider processes your data according to its own privacy policy.
5. Contact Forms
5.1 Data Collection
If you contact us via a contact form, we collect:
- Name
- Email address
- Phone number (optional)
- Message content
- Subject
Legal Basis: Contract fulfillment or pre-contractual measures (Art. 6 Sec. 1 lit. b GDPR) or Consent (Art. 6 Sec. 1 lit. a GDPR)
5.2 Storage Duration
Your inquiry will be processed and your data stored for 90 days in case follow-up questions arise. After that, it will be deleted.
6. External Services and Tracking
6.1 Google Analytics / Matomo [CUSTOMIZE IF APPLICABLE]
If used: Our website uses Google Analytics to understand user behavior.
Data collected includes:
- Page views
- Time spent on page
- Click behavior
- Device information
- Geographic location (anonymized)
Google Analytics stores an anonymous user ID in your browser. The IP address is shortened.
Opt-Out: You can disable Analytics via Google Ads Settings or through a browser plugin.
Google Privacy Policy: https://policies.google.com/privacy
Legal Basis: Consent (Art. 6 Sec. 1 lit. a GDPR)
6.2 Social Media Plugins
If buttons for social media (Facebook, X, Instagram, TikTok) are embedded:
These can set external cookies and transmit data to platforms even if you don’t click. Platforms process your data according to their own privacy policies.
Privacy Policies:
- Facebook: https://facebook.com/privacy
- X (Twitter): https://twitter.com/privacy
- Instagram: https://instagram.com/about/privacy
- TikTok: https://tiktok.com/legal/privacy
6.3 YouTube Videos
If we embed YouTube videos:
YouTube can set cookies and track your behavior. Embedding is done in “Privacy-Enhanced Mode” (youtube-nocookie.com) where possible.
YouTube Privacy Policy: https://policies.google.com/privacy
7. Your Rights
Under the GDPR, you have the following rights:
7.1 Right of Access (Art. 15 GDPR)
You can request information about what data we process about you.
7.2 Right to Rectification (Art. 16 GDPR)
If your data is incorrect or incomplete, you can request correction.
7.3 Right to Erasure (Art. 17 GDPR)
You can request deletion of your data if there is no longer a legal basis for storing it.
7.4 Right to Restrict Processing (Art. 18 GDPR)
You can request restriction of processing.
7.5 Data Portability (Art. 20 GDPR)
You can receive your data in a structured, machine-readable format.
7.6 Right to Object (Art. 21 GDPR)
You can object to processing for marketing, profiling, or analytics purposes.
7.7 Right to Lodge a Complaint (Art. 77 GDPR)
If you believe we have violated your rights, you can file a complaint with the relevant data protection authority.
7.8 Submitting Requests
For all requests and to exercise these rights, please contact us at:
Email: Contact us
We will respond within 30 days.
8. Security of Your Data
We protect your data through:
- SSL/TLS encryption (HTTPS) for data transmission
- Access restrictions on personal data
- Regular security updates
- Data protection training for staff
Despite these measures, we cannot guarantee absolute security. All data transmission over the internet involves some risk.
9. Data Retention
The retention period depends on the purpose:
- Server log files: 30 days
- Cookies: As specified in cookie settings
- Newsletter subscription data: Until unsubscription
- Contact inquiries: 90 days after completion
- Analytics data: 26 months (Google Analytics standard)
Legally required retention periods (e.g., for invoices, business correspondence) remain unaffected.
10. Data Protection Officer
If we have appointed a data protection officer:
https://www.promusic.news/contact-us
Otherwise: Direct contact via the email above.
11. Changes to This Privacy Policy
We may update this privacy policy at any time to reflect new requirements or changes to our data processing practices. The current version is always available on this page.
Major changes will be communicated to you via email.
Last Updated: 28.09.2025
